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Role
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Property & Facilities Manager
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Function / Department
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Human Resources
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Location
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Kerala- Ernakulum
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Band
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M2
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Job Purpose
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Responsible for the entire Administration activities of Kerala Circle and provide support to business in terms of Real Estate & other requirements and be an internal service provider providing uniform, efficient and cost effective services while continuously Benchmarking ourselves with the best in the Industry.
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Key Result Areas/Accountabilities
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- Provide Real Estate Solutions to Business in terms of 1 Circle Office / Retail Stores / MSCs
- To prepare and manage Annual Budget plan for the Circle .
- Consistently deliver focusing on Optimization of costs / Improving productivity / Improving quality of service
- Vendor management and governance for smooth operations
- Infrastructure & Space Planning :
- Plan / Manage office seating for non-field based employees of the circle
- Projects related to upgradation / Internal Fit-outs of offices
- Housekeeping & Facility Management :
- Provide Clean, Safe and Hygienic work environment
- Preventive Maintenance of M & E
- Energy Conservation
- Contingency Planning and disaster recovery
- Monthly Provisioning for cluster.
- Stationery and Printing
- Other hardware – Audio visual equipment for conferences
- Security Management / Visitor Management
- BYCS – Handle BYCS case for KTN .
- Managing logistics for Relocation / Transfers
- Business Travel & Accommodation :
- Corporate tie ups with hotels for employee stay and events
- Manage local / outstation cab requirements
- Manage & Support Air / Rail Travel
- Legal & Statutory Compliances:
- Establish the various compliance requirements across all properties including offices, Retail, MSCs
- Obtain/Renew the necessary licenses/approvals
- To attend seminars, exhibitions, training programmes and participates in Admin / HR Forums to continuously update knowledge.
- To share best practices and provide coaching and support to subordinates
- Help building HSW for the Circle by partnering with internal functions
- Drive & Conduct Safety Audit across locations
- Liaison with SME to educate and drive HSW culture for the circle
- Acumen and ability to create PFM related MIS driven analysis
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Core Competencies, Knowledge, Experience
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- Minimum work experience of 5 years
- Experience in managing properties/landlords including local statutory requirements will have an added advantage
- Good negotiation skills
- Excellent communication and presentation skills
- Display skills of liaisoning/networking with different administrative authorities
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Must have technical / professional qualifications
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- Graduate, MBA preferred
- English and local market language
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